Private event management for local venues
Book more private events.
Run them better.
VenueSprocket helps restaurants, breweries, bars, taprooms, and event spaces capture inquiries, send proposals, sign contracts, collect deposits, create BEOs, and market their event space.
Free plan available. No credit card required to start.
Built for local hospitality venues
The simple path from inquiry to BEO
Stop managing private events through email and spreadsheets
Most venues lose private event leads because they respond too slowly, send confusing PDFs, or never follow up. VenueSprocket gives you a fast inquiry form, a simple proposal builder, online contract signing, Stripe deposit collection, and BEO generation — all from the same event record. No separate tools, no copy-pasting between systems.
Start free, upgrade when it earns its place
Your inquiry page is free and live as soon as you sign up. Paid plans start at $29/mo. A private event's booking value is gross revenue, not profit - compare the plan cost with what one extra booking actually leaves you after food, labor, and fees.
What's included
Everything from inquiry to BEO
Inquiry form in minutes
Publish a public event booking page for your venue in under ten minutes. No setup wizard, no required fields — just a page customers can find and use.
Send proposals fast
Build a proposal from your event details. Set the room fee, food and beverage minimum, and deposit. Send a secure link. Customer accepts in one click.
Contracts signed online
Customers sign on their phone with a typed signature. Timestamp, IP, and user agent recorded. No DocuSign required.
Collect deposits through Stripe
Customers can pay their deposit right after signing. Stripe processes the payment and pays it out to your connected Stripe account on Stripe's payout schedule. No invoicing, no chasing.
BEOs from the same data
Start a BEO from your event details - name, date, time, guest count, room, and contact info carry over automatically. Add food, beverage, staffing, AV, and timeline details right in the builder.
One inquiry page for every event type
Every venue gets a public inquiry page for birthday parties, corporate events, holiday parties, and more — share it anywhere and inquiries feed straight into your pipeline.
Lead pipeline
Turn leads into booked events
Every inquiry goes into a simple pipeline. Move leads through stages as the booking progresses. Nothing falls through the cracks.
New Inquiry
Customer submits a booking request
Contacted
You reach out to discuss details
Proposal Sent
Customer receives your proposal link
Contract Sent
Contract delivered for signature
Deposit Pending
Awaiting deposit payment
Booked
Signed and paid — the date is locked in
BEO Ready
Staff have everything they need
Completed
Event done — you get a rebooking reminder
Marketing engine
Generate leads, not just manage them
Most event platforms start after you have a lead. VenueSprocket also gives you a ready-to-share public inquiry page for birthday parties, corporate events, holiday parties, rehearsal dinners, and more — link it from your website, socials, or Google Business Profile and inquiries land straight in your pipeline.
- ✓One public inquiry page for every event type you host
- ✓Every submission becomes a lead in your pipeline instantly
- ✓Reminder to you if an inquiry goes unanswered
- ✓Customer confirmation the moment they submit
Inquiries come in for events like:
Companion product
Fill slow nights with leagues and game nights
Private events bring bigger bookings. LeaguePour brings repeat weekly traffic. It's a separate product with its own subscription — run dart leagues, cornhole tournaments, trivia nights, pool leagues, and bar game competitions, with QR signups, standings, and player payments built in. Active VenueSprocket subscribers get 50% off.
- ✓Dart leagues, cornhole, trivia, pool, euchre, poker
- ✓QR code signup posted at the bar
- ✓Online entry fee collection
- ✓Live standings and scoreboards
- ✓Player email list for ongoing marketing
LeaguePour
Separate product · 50% off
Why venues choose VenueSprocket
Built for small and midsize venues, not hotel chains
Easier to start than Tripleseat, Perfect Venue, or Planning Pod
More affordable for restaurants, bars, breweries, and taprooms
One shareable inquiry page — no setup required
BEOs, contracts, deposits, and follow-up reminders in one place
No enterprise complexity or 90-minute onboarding calls
Pair it with LeaguePour (a separate product) for leagues and game nights
Questions
Frequently asked questions
What does VenueSprocket manage?
Private events for restaurants, breweries, bars, taprooms, and event spaces - from the first inquiry through proposals, e-signature contracts, Stripe deposits, and the Banquet Event Order (BEO) for event day.
Do customers need an account?
No. Customers submit an inquiry, review a proposal, sign a contract, and pay a deposit without ever creating a VenueSprocket account.
Can I send proposals and contracts?
Yes. Starter includes a basic proposal builder. Online contracts with typed e-signature are part of the Pro plan and above.
How are deposits collected?
Through Stripe, on the Pro plan and above. The customer pays right after signing their contract, and the payment shows in your dashboard as soon as it clears.
What is a BEO?
A Banquet Event Order - the document staff use on event day covering room setup, food and beverage, staffing, and timeline. VenueSprocket builds it from the same event record as the proposal and contract, with a print-ready view.
Is LeaguePour included?
No. LeaguePour is a separate product with its own subscription, for bar leagues and recurring game nights. Active VenueSprocket subscribers get 50% off it.
How does the LeaguePour discount work?
If your venue has an active subscription to either product, you get 50% off the other one. It applies automatically - no code needed.
Is there a free plan?
Yes. The Free plan gets your inquiry form live with up to 10 leads a month, no credit card required.
More questions? Get in touch.
Pricing
Start free. Upgrade when you need contracts, deposits, and BEOs.
The free plan gets your inquiry form live. Starter adds the lead pipeline and proposals; Pro adds deposits, e-signature contracts and BEOs. No surprise fees.